Managing Group Mails: Creating Rules & Filters

Dear Members, We are getting enough messages per day that we don’t require to see in our Mail INBOX. The simple method is to go to your group and set the message notification other than email (as soon as message arrives). Its possible that you don’t read the message by email and whenever you want you can get into the group and browse through the messages. As we are a small group sometimes there could be some urgent messages, so I recommended every one E Mail Delivery.

Here are the two other ways for not to get all messages in your INBOX and still being able to see message at your convenience without visiting the group.

1. If you are using Outlook or a similar email client. Keeping in mind that you have already configured your Mail client with your mail account. This is procedure for Outlook 2003. Go to TOOLS menu choose RULES & ALERTS, select NEW RULE and follow the procedure to create a rule. Set the rule such that, When a message has in its subject [UNICAM-I] is moved from INBOX to a Folder of your choice, and at finish run the rule. Then right click on the folder, select Properties and click on the radio button saying show the total number of items.

By setting above rule every message of the group will go in that folder, you will only see a notification as new message, when a message arrives, If you like you can select the folder and view the messages over there, at your convenience.

2. If you are using G Mail or any other email service: As you are registered on group through gmail (not google account with other mail services), message will be sent to this id. In case you r not using gmail as ur primary mail service you can forward mails coming here to your primary mail account (this is completely different thing). Now if you are using online G Mail service and don’t want to see group messages in your INBOX, go to settings, and choose FILTERS, then CREATE A NEW FILTER, in next page in the subject field put [UNICAM-I] and click on next step in next window, check the option SKIP THE INBOX and APPLY THE LABEL you have to choose the label now, you can also create a new one e.g. U I S, then finally click on CREATE FILTER, that’s it. If you like that previous message of the group should also be in that labeled folder you could have checked the box in front of the CREATE FILTER button. So now onwards all the messages of the group will directly get archived and wont show up in INBOX, you can see these messages by choosing the appropriate label from the Label section of the left side bar of G Mail

So, now you know how not to see group messages in your INBOX, not visit the group and still be able to reply ASAP and join the discussions, as per your convenience. Rupesh has set the option of No Emails, so its possible that he is not aware of the activities going on in real time.

Please let me know if you want to and have any problem in configuring email accounts or G Mail in Outlook of your PC or Mac, for LINUX guys don’t need as they are Smart enough J